Accounts Payable Clerk

Job description

Accounts Payable Clerk


As an Accounts Payable Clerk with Swatch Group, U.S., the position will be responsible for processing of all vendor payments, including invoice data entry, check writing, proper accounts posting, report generation, and meeting established pay date deadlines, internal and external according to established schedules.


Primary Duties and Responsibilities


  • Review all invoices for appropriate documentation and approval prior to payment
  • Matching invoices with purchase orders & enter invoices in accounting system for payment
  • Prioritize invoices according to cash discount potential and payment terms
  • Process check requests, enter manual check, process credit card bills, and weekly check runs
  • Maintain vendor files & respond to all vendors inquires
  • Reconcile vendor statements, research and correct discrepancies
  • Maintain files and documentation thoroughly and accurately
  • Communicate with vendors, and business partners via phone, e-mail or mail
  • 1099 maintenance
  • Assist in month-end and year-end closing
  • Assist in processing high volume PO and non-PO related vendor invoices
  • Ensure all invoices are coded to the correct GL accounts and budgets
  • Assist in scanning and filing documents
  • Interact professionally with management and other departments for invoice coding, approvals and disputes
  • Partner with departments to review and process aged items weekly
  • Process new vendor set up requests (Domestic and International)
  • Verifies vendor accounts by reconciling monthly statements and related transactions
  • Answer vendor inquiries and interact with vendors regarding issues relating to invoices
  • Other duties and responsibilities as assigned.

Professional requirements

Education and Experience Requirements

  • High school diploma required, college courses in accounting preferred
  • Minimum 2 years of experience in an corporate accounts payable/accounting role required
  • Must be proficiency with the financial system SAP
  • Must have intermediate or advanced Excel skills including pivot tables, VLOOKUP and high level functions
  • Must have excellent verbal and written communication skills; strong interpersonal skills.
  • Must be organized, accurate, thorough, and able to monitor work for quality
  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts
  • Attention to detail and accuracy
  • Must possess strong analytical skills;
  • Strong learning ability and problem solving skills
  • Strong time management skills and ability to be both effective and efficient in work
  • Proficiency in all Microsoft Office applications

 The Swatch Group is an equal opportunity employer that promotes diversity and is committed to environmental sustainability.

  • Excellent health, dental and vision insurance (employee and dependents are eligible 1st of the month following 30 days; generous employer contribution)
  • Immediate participation in the 401(k) and 100% vested employer match after one year (maximum 4% employer match with 5% employee contribution)
  • Company paid life insurance and Long Term Disability
  • 3.5 weeks of PTO per year, 1 Month PTO after 5 years
  • Special bucket of sick time per year extended paid time for medical, parental and military leave
  • Holiday pay
  • Voluntary FSA, STD, Accident/Hospital Indemnity insurance
  • Employee product discount

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