VP Marketing Assistant

Introduction de la société

Longines – famous for the elegance of its timepieces – is a member of the Swatch Group Ltd, the world's leading manufacturer of horological products. Based in Saint-Imier, Switzerland since 1832, Longines watchmakers enjoy an expertise steeped in tradition, elegance and performance. With generations of experience as Official Timekeeper of World Championships and as a partner of international sports federations, Longines has created lasting and durable links to the world of sport.

Description du poste

We are looking for a VP Marketing Assistant for our Marketing Department.

In this role, your main tasks will be to:

Support to the VP Marketing

• Manage the VP's diary and appointments
• Organize business travel
• Handle and screen telephone calls and liaise with service providers and contacts
• Receive and follow up correspondence (draft e-mails/letters, respond to partnership requests)
• Draft minutes
• Manage and organize the filing of documents and files for the VP
• Perform all administrative tasks as instructed by the VP

Administrative coordination

• Design, organize and follow up administrative files and certain meetings
• Organize visits to Saint-Imier by partners and subsidiaries
• Organize departmental training courses for new employees
• Manage and organize filing of documents and files (computer network, Intranet/SharePoint)
• Coordinate administrative tools related to department management (attendance planning, mail management, material orders for the department, etc.)
• Handle various administrative tasks: correspondence, organization of internal events, etc.
• Delegate and supervise the tasks of the department trainee

Profil

You have a commercial and/or administrative degree or equivalent, ideally complemented by a federal diploma as an executive assistant
You have proven experience (3 - 5 years) in an executive secretariat
You have a good knowledge of the MS Office suite, SAP and the Adobe environment

Compétences requises

You are autonomous and flexible
You are organised and able to manage priorities
You are conscientious and have good resistance to stress
You are customer-oriented and able to take the initiative

Langues

You have a perfect command of French and English, both spoken and written
Knowledge of any other language is an asset