Associate Project Manager

The company

Swatch Group is an international group active in the design, manufacture and sale of finished watches, jewelry, watch movements and components.

Swatch Group supplies nearly all components required by its 16 watch brands, and Swatch Group companies supply movements and components to third-party watchmakers in Switzerland and around the world. Please be sure to visit our brands' websites to learn more about their fantastic products.

Swatch Group is also a key player in the manufacture and sale of electronic systems used in watchmaking and other industries.

Job description

Assistant Project Manager

An Assistant Project Manager is an integral member of the project team as they will be working closely with the Construction Project Managers on the designated projects from start to finish. Assistant Project Manager is responsible for supporting, organizing and controlling project activities under the guidance/oversight of the Senior Project Manager or the Construction Project Managers I, II, or III. Their duties include processing, documenting, and recording the project budget, processing the workflow of permits and entitlements to construct in various national jurisdictions, and communicating with a multitude of project stakeholders including internal decisionmakers and external architectural and construction vendors to achieve project deliverables.

Profile

Duties and Responsibilities

  • Responsible for managing the construction projects in the absence of the designated Construction Project Manager
  • Maintain and manage anticipated cost reports for Project Budget
  • Assist with managing construction activities such as the RFIs logs and department meeting minutes templates
  • Track and report on project deliverables, corporate processes and assure compliance.
  • Document and follow up on important actions and decisions from meetings
  • Document all project deliverables, including correspondence, project changes, and project files, ensuring thorough record-keeping.
  • Provide coordination, administrative, and analytic support to Project Managers
  • Assure that construction documents are accurate, achievable and comply with brand and industry standards.
  • Support the on-time completion of all project tasks from initial budget to closeout.
  • Provide follow up on schedules for architects, vendors and contractors.
  • Assist with tracking delivery of material and services.
  • Identify pro-active solutions and mitigate potential project risks and assist with implementation of strategies to minimize impact on project outcomes
  • Assist with quality control and quality assurance and ensure the quality report is complete and submitted in a timely manner
  • Accept full responsibility for accuracy of information provided in communications and construction software systems.
  • Assist with the proper and efficient on-time openings of new or renovated retail locations.
  • All other duties as assigned by Management

Professional requirements

Education and Experience Requirements

  • Bachelor’s degree or Vocational Degree in Construction, Project Management, Architecture, Engineering or related fields is preferred.
  • Must have a minimum 2 or more years of experience in construction, retail preferred, and/or related administrative of clerical roles.
  • Must have verifiable experience with budgeting, and scheduling
  • Project lifecycle knowledge and experience with managing construction process documents including submittals, shop drawings, and RFIs is preferred
  • Procurement experience, sourcing, negotiating, purchasing, and delivering project material is preferred
  • Extensive administrative experience and construction documentation knowledge is required
  • Excellent administrative skills (including tools such as MS Project, Excel, etc.)
  • Modern mobile communication skills (perform office tasks when traveling on work assignments) is required
  • Ability to overseer or manage vendors and general contractors’ agreements and change orders is required
  • Willing to work off hours or days when required by project needs.
  • Minimal travel will be required to project jobsites.
  • Must be detailed and organized with a strong ability to prioritize.
  • Must have a service-oriented mindset toward the internal clients (our brands and internal departments)
  • Ability to multi-task and work under pressure to meet deadlines while maintaining a high level of accuracy and organization.
  • Must be a dependable and reliable team player.
  • Must be able to work well in fast-paced environment.

Physical Requirements: 

This is primarily active position that requires the role to be in the construction site and in the office. The Assistant Project Manager must have the ability to operate computer equipment. The role must be able walk, kneel, climb, speak, hear, bend, stoop, reach, lift, and move for an extended period and carry up to 50 lbs. Finger dexterity is necessary. The ability to see and hear clearly is essential for safety on constructions sites.

This description outlines the basic responsibilities and requirements for the role. This is not a comprehensive listing of all job duties of the Assistant Project Manager duties, responsibilities and activities may change at any time with or without notice.

The Benefits Program

The Swatch Group is an equal opportunity employer that promotes diversity and is committed to environmental sustainability.

  • Excellent health, dental and vision insurance (employee and dependents are eligible 1st of the month following 30 days; generous employer contribution)
  • Immediate participation in the 401(k) and 100% vested employer match after one year (maximum 4% employer match with 5% employee contribution)
  • Company paid life insurance and Long Term Disability
  • 18 days of PTO per year
  • Special bucket of sick time per year extended paid time for medical, parental and military leave
  • Holiday pay
  • Voluntary FSA, STD, Accident/Hospital Indemnity insurance
  • Employee product discount

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