Corporate Event & Services Assistant (All Genders)

The company

Behind every record, there are years of intensive training and the athlete’s desire to produce excellent performances.

Behind the result, there is profound know-how and the high precision of Swiss Timing’s state-of-the-art technology.

If you want to participate in the future development of high level sport events ... we are looking for you!

Globally active, our company is constantly seeking for employees determined to progress and strive in a highly innovative environment.

As a company of the Swatch Group, we are committed to quality of life, health and safety, and the environment. We are eager to hire employees with a sustainable mindset.

Job description

You will play a pivotal role in the operational and administrative execution of Swiss Timing’s involvement in the Milano Cortina 2026 Winter Olympic Games, supporting the Corporate Event & Services Team in coordinating key logistics, documentation, and onsite operations. Your responsibilities will include:

  • Coordinating the distribution of uniforms and give-away items for all personnel involved in Milano Cortina 2026.
  • Preparing and distributing roadbooks and essential onsite documentation.
  • Managing travel profiles through the Carlson Wagonlit platform and assisting with all related travel logistics.
  • Handling visa applications and compiling all country-specific travel documentation.
  • Supporting the Multisports Team with tasks across diverse Olympic project streams.
  • Assisting in the creation and administration of A1 documents, accreditations, and invitation letters.
  • Validating expense sheets and freelancer invoices linked to the project.
  • Providing onsite assistance in Milano Cortina during the Games (2–3 weeks).

Profile

You bring energy, precision, and a solution-focused mindset to a fast-paced international project. With strong organizational skills, adaptability, and attention to detail, you manage complex logistics and sensitive documents under tight deadlines. Fluent in French and English, proficient in Microsoft Office and travel systems, you're ready to support our teams and travel onsite to Milano Cortina during the Games.

Professional requirements

  • proficient in Microsoft Office and travel systems
  • fully available until March 2026

  • you're ready to travel onsite to Milano Cortina during the Games.

Languages

Fluent in French and English

Contact

Carole Courtet
HR Business Partner