Mobilization & Administrative Manager

The company

When the world's best athletes compete for victory at the 2028 Summer Olympic and Paralympic Games in Los Angeles, OMEGA will once again serve as Official Timekeeper, for the 31st time in Olympic Games history. As the Official Timekeeper of the Olympic Games, OMEGA will supply timing, scoring and in-venue results systems, equipment and service to the Games.

As an Olympic Partner, OMEGA’s vital role is to provide such precise timing and imaging for every event so that there is no question for the athletes and judges about who the winners are. To do this, OMEGA continually evolves its state-of-the-art technology and equipment and employs a team of experts who will be based in LA to lead with the planning and implementation of the LA28 Games.

Job description

  • Represent OMEGA team in Mobilization Working Groups and forums.
  • Principal liaison to central Travel & Services team and provide local support for accommodation, transport, accreditation and catering for operational teams.
  • Handle arrangements for local travel as required.
  • Organize and coordinate regular team meetings, presentations, quarterly and yearly planning process.
  • Maintain team holiday calendars and add events to the team’s global calendar.
  • Coordinate and book meeting rooms and assist in preparation of materials to support meetings.
  • Assist visiting Omega staff with local office logistics;
  • Organize and maintain file systems.
  • Create and maintain spreadsheets to assist with data analysis.
  • Support the team in delivering its objectives.
  • Plan and coordinate team events
  • Assist with special projects related to the delivery of the Games.
  • Act as a communications liaison within and outside of the team as required, including composing and sending outgoing responses and teamwide communications on behalf of the Team Manager.
  • Respond to inquiries and refer them to the appropriate team member.
  • Partner with team members to provide back-up support when necessary

The position and responsibilities may shift over time as the Olympic Games environment is complex and evolves rapidly.

Profile

The Mobilization & Administrative Associate will be an integral part of the team tasked with ensuring that OMEGA delivers the highest level of services to support LA28, the organizers for the 2028 Olympic and Paralympic Games in Los Angeles, in their mission to create an unparalleled Games experience for athletes, fans, local communities and people everywhere.

In addition to taking primary responsible for mobilization topics (transport, access to sites, vehicle access passes, accommodation), the Mobilization & Administrative Associate will provide assistance and support to the Manager and the on-site team, coordinate and track cross-functional projects end ensure smooth day-to-day operations of the team.

Professional requirements

Skills, Knowledge & Experience: 

  • 3 - 5+ support years of similar support in Technology environment and or administrative support for mid to upper-level management and project teams.
  • Advanced- level use of office software (Microsoft Office (Word, Outlook Word, Excel and PowerPoint proficiency).
  • Excellent business acumen and ability to exercise initiative, tact, sound judgment and prioritization.
  • Able to observe and maintain the utmost confidentiality.
  • Experienced and comfortable using collaboration tools such as SharePoint and Teams.
  • Ability to thrive in a fast-paced, ever-changing environment.
  • Experience working within large events or similar would be an asset.

Behavioral Competencies and Qualities

  • Ability to use independent judgement and function autonomously.
  • Ability to prioritize changing workloads to meet deadlines and handle multiple tasks.
  • Ability to work easily in cross-cultural / international working environments.
  • Analytical thinker with attention to detail and proactive in solving problems.
  • Ability to handle deadline-intensive work.
  • Excellent oral and written communication skills.
  • Excellent judgment, knowing when to escalate issues.
  • Excellent analytical skills; capable of identifying and prioritizing issues and providing alternative solutions.
  • Strong work ethic, client-service orientation, and sound judgment.
  • Positive, team-oriented, and collaborative attitude.
  • General knowledge of technology and at ease in technology related environments

Benefits Program

The salary range for this position is between $100,000 and $110,000.

We are happy to offer a competitive comprehensive benefits package that includes:

  • Excellent medical, dental and vision insurance (eligible 1st of the month following 30 days, generous employer contribution)
  • Immediate participation in the 401(k) and 100% vested employer match after one year of employment
  • 18 PTO days per year, 23 PTO after 5 years
  • 7 days per year of extended paid time off for medical, parental and military leave
  • Holiday pay
  • Company paid life insurance and Long Term Disability
  • Voluntary Flexible Spending Account, Short Term Disability, Accident/Hospital Indemnity insurance
  • Employee product discount
  • Internal transfer and growth potential
  • $500 Employee Referral Bonus program

For more information please see https://transparency-in-coverage.uhc.com/

Contact

Suzete Truehaft

Human Resources Manager