Human Resources Coordinator

The company

Swatch embraces the values that coexist in the worlds of art, design, fashion and technology; and lends to them its own spark of creativity. Thus, Swatch is considered a canvas upon which a myriad of expressions have been applied. Cutting edge style, trend setting looks and technology friendly accents have all added to the amazement of owning a Swatch.

Job description

The Human Resources Coordinator supports day-to-day HR operations across multiple states in the United States. This role serves as a key administrative and employee-facing resource, ensuring accurate HR processes, regulatory compliance, and a positive employee experience across corporate and retail locations.

 

This is an office-based role in Miami, FL. This position will service all corporate positions and retail locations for the Swatch Brand.

 

Positions reports to HR Business Partner, Swatch brand

Profile

Duties and Responsibilities

  • Coordinate onboarding and offboarding processes, including new hire paperwork, I-9 verification, and system access
  • Maintain accurate and confidential employee electronic personnel files in compliance with federal and state regulations
  • Administratively process employee changes such as promotions, transfers, pay changes, terminations and notification of leave of absences to the payroll team
  • Support tracking of all onboarding, offboarding and internal movements
  • Assist with job postings, candidate communications, and interview scheduling where needed
  • Coordinate pre-employment screening processes, including background checks and reference checks
  • Prepare and distribute onboarding communications
  • Route employee relations concerns to HR leadership
  • Assist with HR initiatives, policy rollouts, and hiring efforts where requested
  • Partner with payroll team to ensure they receive timely and accurate employee data regarding all employee movements
  • Support continuous improvement of HR processes and administrative workflows
  • Provide employees with verification of employment letters as needed

Professional requirements

Required Qualifications

  • 1–3 years of experience in Human Resources, HR Administration, or a related field
  • Experience in a fast-paced or multi-location environment (retail preferred)
  • Working knowledge of HR compliance fundamentals (I-9, personnel files, wage and hour basics)
  • Proficiency with HRIS systems and Microsoft Office (Excel, Word, Outlook)
  • Strong attention to detail and organizational skills
  • Ability to handle sensitive information with discretion and professionalism

Preferred Qualifications

  • Corporate HR experience supporting retail or hourly workforces
  • Familiarity with applicant tracking systems (ATS)
  • Exposure to employee relations or investigations support
  • HR certification (PHR, SHRM-CP) a plus

Physical Requirements: 

This is primarily a sedentary office position which requires the HR Coordinator to have the ability to operate computer equipment, speak, hear, bend, stoop, reach, lift, and move and carry up to 25 lbs. Finger dexterity is necessary.

Additional Skill Requirements:

  • Demonstrates initiative and willingness to learn, with the ability to adapt quickly in a fast-paced, multi-task environment
  • Strong organizational skills with the ability to manage multiple administrative tasks, track details accurately, and meet deadlines
  • Follows established work rules, procedures, and HR guidelines consistently and with attention to detail
  • Receptive to feedback and coaching, with a positive approach to learning and skill development
  • Works well as part of a collaborative HR team and supports cross-functional partners as needed